Office Solutions Cost of Service

Simple Pricing.
Significant Savings.

No sign up fee. No monthly commitment. No hidden fees. Envelopes included.

The cost of our service is simple too: You only pay for what you use. No subscription fees, monthly minimums or maintenance fees. The cost per piece in the chart below includes USPS Postage, USPS Certified Mail® Fees, our cost of service, and window envelopes. Others charge separately for envelopes, have hidden fees, and do not provide automatic refunds of postage for Certified Mail® pieces that are created but not mailed. Automatic refunds can reduce your costs significantly.

Our cost of service depends on your monthly volume. Everything you need, with improved performance vs. Green Cards, for less than the cost of using Green Cards. This doesn’t begin to count the savings in labor and other office expenses when it comes to managing Certified Mail®, and the benefits of faster Proof of Acceptance and Proof of Delivery.

Office Solutions Cost of Service including USPS postage and fees effective January 26, 2020
Level Average Monthly Volume #10 Envelope 6"x9" Envelope 9"x12" Envelope
Level 1 < 1,000 $6.71 $5.01 $6.72 $5.02 $7.29 $5.59
Level 2 1,000-5,000 $6.67 $4.97 $6.68 $4.98 $7.25 $5.55
Level 3 5,001-10,000 $6.63 $4.93 $6.64 $4.94 $7.21 $5.51
Level 4 > 10,000 $6.59 $4.89 $6.60 $4.90 $7.17 $5.47
  1. All prices are for individual Certified Mail® pieces.
  2. If your monthly volume exceeds Level 1, please contact our office at 888-462-1750 ext. 103.
  3. "CM-RRE" is Certified Mail® with the Return Receipt (Electronic) Signature PDF. Clients also receive the Proof of Acceptance Electronic PDF.
  4. "CM" is Certified Mail® with Proof of Acceptance Electronic and Proof of Delivery Electronic, but no signature.
  5. The price for #10 or 6"x9" envelopes above assumes 1 oz letters. Each additional oz. (five pages) adds $.15 in postage.
  6. The price for 9"x12" Flats assumes 1 oz. weight. Each additional oz (5 pages) adds $.20.
  7. For comparison, the USPS price for a 1 oz. Certified Mail® with a Green Card in a #10 or 6"x9" envelope is $6.90. 9"x12" Flats are $7.40.

Paying for the service is similar to using a postage meter. During the account set-up, you prepay your initial, anticipated Certified Mail® expenses, and set a level for automatic replenishment of your account via ACH from a business checking account. Your deposits with us are held in a separate Trust Account by BB&T bank and are covered by a Fidelity Bond. You can view your account online, and all balances are returned at your request. In addition, we do not retain any banking information in our system. All Account and Routing numbers are immediately transmitted to our service provider, Forte Payment Systems. They return a secure encrypted token that is used to process any transaction. This is the same process required by all ACH and Credit Card processors. To use a credit card, please contact Client Service.

Certified Mail® Envelopes

Our Certified Mail® envelopes are preprinted with the green Certified Mail® banner along the top edge, and come with a large, clear window that enables USPS scanners to scan our unique cover sheet inside – with the recipient and return addresses, electronic postage and USPS bar codes. The envelopes are provided at no charge in #10, 6"x9" and 9"x12" sizes. You can also source your own.

Free Certified Mail Window Envelopes from

Certified Mail® Labels

Our Certified Mail® labels make it easy to send Certified Mail® that requires a larger envelope or box. These labels measure 8½"x5½", are preprinted with the Certified Mail® banner, and come 2-up on 8½"x11" sheets that run through ink-jet and laser printers. There is a $29.95 charge for each package of 200 Certified Mail® labels. They can be used on Priority Mail Tyvek envelopes and boxes.

Certified Mail Label

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