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How Batch Processing and APIs automate Certified Mail® for Mail Service Providers.

Mail Service Providers (MSPs) have long been challenged by the high costs of processing Certified Mail™ jobs, as well as managing Proof of Acceptance and Proof of Delivery (Green Cards) for their clients. For many, their internal costs can match the USPS postage and Certified Mail fees on a piece-by-piece basis. helps MSPs reduce these costs by 80% and more while providing MSPs and their clients fast access to Proof of Acceptance and Proof of Delivery in an electronic format that is easy to archive and retrieve.

Preparation Simplified – No Manual Labor Required.

MSPs using our REST APIs or Batch Processing features to automate the uploading of address files to the SimpleCertified™ Platform and receive back a PDF file with Certified Mail cover sheets matching each address in the file, complete with electronic postage. This enables the cover sheets to be automatically matched with corresponding letters, printed, folded, and inserted into Certified Mail window envelopes, with no manual touchpoints.

Simple Certified Mail
The cover sheet in a #10 Window Envelope

Tracking Simplified – Proof of Acceptance, Proof of Delivery, and Return Receipt all posted automatically.

Electronic Proof of Acceptance is posted right after the Certified letter receives its first outbound scan. It is accepted by state and federal courts, and the IRS, as prima facia evidence that the Post Office took possession of the mail piece at a specific date and time. The USPS Electronic Return Receipt is posted within 24 hours of delivery. It provides the city, state, date, and time the letter was delivered plus the signature of the recipient and carries the same legal status as the Green Card. No more waiting days for Green Cards to make their way back through the mail stream. Certified letters not requiring a signature receive Electronic Proof of Delivery, also within 24 hours, providing the city, state, date, and time of delivery.

Sample PDFs for Electronic Proof of Acceptance, Proof of Delivery, and Return Receipt
Sample PDFs for Electronic Proof of Acceptance, Proof of Delivery, and Return Receipt

With APIs, the Electronic Proof of Acceptance, Proof of Delivery, and Return Receipt PDF files can all be requested from the platform automatically, then combined with the initial correspondence into a single PDF file that is automatically pushed down to the MSP’s clients or posted to a portal the MSP sets up for its clients. Managing the electronic files is a huge improvement compared to trying to organize and retrieve Green Cards, PS-3800 forms, and Firm Books.

Charles Crutchfield

Speak with Charles about integrating into your process.

If your business sends large volumes of Certified Mail, you can set up a personal call with our co-founder, Charles Crutchfield. Charles has helped hundreds of power-users make Certified Mail far more efficient for themselves and their clients.

Choose a day and time

Get started quickly!

Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused funds are refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.

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