Simple Certified Mail + Clio
A simpler Certified Mail workflow for law firms using Clio.
Connect Simple Certified Mail with Clio, then prepare USPS Certified Mail® from your office, follow delivery status online, and retain electronic proof when your firm needs it.
Reduce manual forms, paper Green Cards, postage-meter steps, and trips to the Post Office with a more consistent workflow for matter-related mail.
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- No subscription
- Envelopes included
- USPS tracking and electronic proof
- Records retained for up to 10 years
Certified Mail · Letter
Demand Letter — Matter 2026-0142
USPS tracking9407 1118 9876 5432 1098 76
- Accepted by USPS
- In transit
- Delivered
- Proof of AcceptanceDownload
- Proof of DeliveryDownload
- Electronic Return ReceiptDownload
- 25M+letters and packages sent
- 10 yearsof online proof and cost records
- No subscriptionno monthly fee — pay only when you mail
- US-based supportMonday–Friday, 9 a.m.–5 p.m. ET
Benefits
Certified Mail without the manual process.
Simple Certified Mail combines online preparation, USPS tracking, and digital proof management in one account. Your team prints and mails from the office while the platform organizes the tracking, acceptance, delivery, and mailing-cost records associated with each piece.
Prepare mail from your desktop
Generate postage-paid Certified Mail cover sheets or labels without manually completing USPS forms or using a postage meter.
Monitor each mailing online
Follow USPS acceptance, in-transit, delivery-attempt, and final-delivery events from your Simple Certified Mail account.
Keep electronic proof accessible
Retrieve Electronic Proof of Acceptance, Proof of Delivery, and optional Electronic Return Receipt records without filing paper receipts or Green Cards.
Maintain clearer cost records
Review the mailing cost associated with each piece so your firm can track expenses and seek client reimbursement when appropriate.
How it works
How the Clio-connected workflow works
The integration connects the tools your firm uses to manage matters and documented mail. From setup through final proof, the workflow is designed to reduce disconnected administrative steps.
- 1
Connect your accounts
Authorize the integration and connect your firm’s Simple Certified Mail account with Clio.
- 2
Prepare the mailing
Add or confirm the recipient, matter reference, mailing format, and proof option. Then generate a postage-paid cover sheet or label with a Certified Mail barcode and USPS tracking number.
- 3
Print and mail from your office
Print the mailing materials, insert your documents into the supplied envelope, and leave the completed piece for your mail carrier or place it in a USPS mailbox.
- 4
Track delivery and retrieve proof
Follow the mailing online and access the electronic acceptance, delivery, and return-receipt records available for the USPS service selected.
For legal teams
Designed for the way legal teams manage documented mail
Less repetitive preparation
Create a repeatable Certified Mail process without relying on handwritten forms, individual tracking lookups, or paper filing systems.
Proof when questions arise
Keep mailing, acceptance, delivery, signature, and cost records available to authorized users when a client, court, agency, auditor, or opposing party asks for documentation.
Easier matter-related recordkeeping
Use reference information to help your team connect each mailing with the appropriate client, matter, notice, or internal workflow.
A process that scales with volume
Prepare one mailing at a time or support recurring and higher-volume workflows without adding manual forms for every piece.
Use cases
For the legal mail your firm needs to document
Law firms use documented mail across a range of client, court, agency, collection, employment, and transactional workflows.
- Demand and collection letters
- Contractual and statutory notices
- Client correspondence
- Opposing-party correspondence
- Court and agency mailings
- Employment-related notices
- Property and real estate notices
- Other deadline-sensitive communications
Mailing, notice, service, and proof requirements vary by jurisdiction and matter. Confirm the appropriate delivery method under applicable court, agency, statutory, contractual, and professional requirements.
Pricing
No subscription. Pay only when you mail.
Simple Certified Mail uses straightforward per-piece pricing. Standard rates include USPS postage, the Certified Mail fee, the supplied envelope, tracking, and digital proof management.
Certified Mail
Starting at$7.48per letter
- USPS postage
- Certified Mail fee
- Supplied envelope
- USPS tracking
- Electronic Proof of Acceptance
- Proof of Delivery
- Digital proof storage
Certified Mail with Electronic Return Receipt
Starting at$10.39per letter
- Everything in Certified Mail
- Electronic Return Receipt
- USPS signature record
Starting prices are for a 1 oz letter using a #10 or 6×9 envelope and reflect rates effective July 12, 2026. Additional postage and optional USPS services may apply.
Records and support
Built for records your firm may need years later
Simple Certified Mail retains available USPS proof documents, tracking information, mailing history, and mailing-cost records for up to 10 years. Authorized users can access and download those records online when they are needed for client questions, audits, disputes, or internal review.
FAQs
Frequently asked questions
Does Simple Certified Mail physically mail the letter for my firm?
No. Your team prepares the mailing online, prints the cover sheet or label, inserts the physical documents, and places the completed piece in your outgoing mail or a USPS mailbox. Simple Certified Mail provides the postage, Certified Mail barcode, USPS tracking, and online proof-management workflow.
Do I need a postage meter?
No. The generated cover sheet or label includes the required digital postage and Certified Mail barcode.
What proof records are available?
Depending on the service selected and USPS processing events, your account can receive Electronic Proof of Acceptance, Proof of Delivery, USPS tracking information, and an Electronic Return Receipt with delivery and signature information.
How long are mailing records retained?
Available USPS proof documents, mailing history, tracking information, and mailing-cost records are retained in your account for up to 10 years.
Is there a monthly subscription?
No. Simple Certified Mail does not charge a monthly subscription fee. You pay based on the mailpieces and USPS services you use.
Are envelopes included?
Yes. Simple Certified Mail provides compatible Certified Mail window envelopes as part of the standard service.
Can I use Simple Certified Mail for every legal notice or service requirement?
Requirements vary by jurisdiction, court, agency, contract, and matter. Your firm should confirm that Certified Mail and the selected proof or signature option satisfy the applicable requirement before sending.
Bring a simpler Certified Mail process to your Clio workflow.
Reduce manual preparation, follow every mailing online, and keep electronic proof accessible when your firm needs it.
No monthly subscription · Envelopes included · US-based support