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We’re simplifying Certified Mail® for mineral rights managers.

Mineral rights royalty companies are an integral part of the natural resource industry, playing a pivotal role in ensuring that the owners of land receive fair compensation for the extraction of minerals beneath their property. In this post, we'll delve into the workings of mineral rights royalty companies, shedding light on their importance and their modus operandi.

What are Mineral Rights?

To understand how these companies work, it's crucial to grasp what mineral rights are. In essence, mineral rights refer to the ownership rights of the minerals (like oil, gas, coal, metals, etc.) below the surface of a piece of land. These rights can be separated from the surface rights, which means the owner of the land might not be the owner of the minerals beneath it. If you own the mineral rights, you have the authority to lease, sell, or bequeath these rights.

The Role of Mineral Rights Royalty Companies:

Mineral rights royalty companies, often referred to as just "royalty companies," act as intermediaries or agents. They purchase mineral rights from landowners or lease them, and then lease these rights to extraction companies. In return, these companies receive a royalty, which is a percentage of the revenue derived from the extracted minerals.

How the Process Works:

Acquisition of Rights: The first step for a royalty company is to acquire mineral rights. This could be through a purchase from the landowner or by leasing them. The company evaluates the potential yield of the land and determines a fair price or lease agreement terms.

Leasing to Extraction Companies: After acquiring the rights, royalty companies lease them out to mining or drilling companies. These extraction companies then proceed with their operations, extracting the minerals from the land.

Royalty Collection: As per the leasing agreement, the extraction company pays the royalty company a predetermined percentage of the revenue from the minerals. This is where the term "royalty" comes into play. It's a continuous stream of income for the royalty company as long as minerals are being extracted and sold.

Payment to Landowners: If the royalty company had leased the mineral rights from a landowner, they would then pay the landowner a share of the royalties they receive, as per their agreement.

Advantages for Landowners: Landowners might wonder why they should go through a royalty company instead of directly dealing with extraction companies. Here are a few reasons:

  • Expertise: Royalty companies possess the expertise to evaluate the potential yield of the minerals and can negotiate better terms with extraction companies.
  • Risk Mitigation: By selling or leasing their rights to a royalty company, landowners transfer the risks associated with fluctuating mineral prices and extraction yields.
  • Consistent Income: Royalty companies offer a steady and predictable income stream for landowners. Directly negotiating with extraction companies can sometimes lead to more volatile income streams due to changing market conditions.

Mineral rights royalty companies offer a win-win solution for both landowners and extraction companies. Landowners get the assurance of a consistent income stream, while extraction companies receive access to mineral-rich lands without the hassle of individual negotiations. As the world continues to rely on natural resources, the role of these royalty companies becomes even more essential, ensuring a fair distribution of wealth and rewards from Mother Earth's bounties.

How helps the mineral rights industry :

Mineral rights royalty and management companies often use Certified Mail when communicating with their royalty and interest owners. Communications include the mailing of royalty checks, 1099s and other income tax requirements, production updates, and more.

As just one example, here is text from HB981:

Pursuant to Texas HB 981 passed by the Legislature of the State of Texas, we are required to provide you with the following information: Section 91.504, Texas Natural Resources Code, gives an owner of a royalty interest in oil or gas produced in Texas the right to request from a payor information about itemized deductions, the heating value of the gas and the Railroad Commission of Texas identification number for the lease, property or well that may not have been provided to the royalty interest owner. The request must be in writing and must be made by certified mail. A payor must respond to a request regarding itemized deductions, the heating value of the gas or the Railroad Commission of Texas identification number by certified mail not later than the 60th day after the date the request is received. Additional information regarding production and related information may be obtained by contacting the Railroad Commission of Texas’ office of Public Assistance or accessing the commission’s website."

SimpleCertified® reduces the administrative cost of preparing and tracking Certified Mail letters, as well as make it easy to archive the all-important Proof of Acceptance, Proof of Delivery, and signed Return Receipts.

  • By utilizing the USPS’s most modern PC postage technology, eliminates the manual Certified Mail forms, the use of postage meters, and trips to the Post Office. Users report time savings of 80% and more.
  • Batch Processing features make it fast and easy to mail dozens, hundreds, or thousands of Certified Mail pieces. For example, preparing 500 Certified Mail envelopes for mailing can take 50 minutes, rather than 5 hours when using USPS forms and postage meters.
  • An Electronic Proof of Acceptance PDF is posted to the mailers account for every Certified Mail® piece soon after they receive their first outbound acceptance scan from a USPS origin facility. This Proof of Acceptance Electronic has been held by IRS and State Tax agencies as the legal equivalent of the USPS PS3800, PS3877 Firm Mailing Book, or Mailing Manifest.
  • When a recipient’s signature is requested, the USPS Return Receipt (Electronic) is posted to your account within 24 hours of your Certified Mail letter being delivered. No more waiting a week or more for Green Cards to come back and sending replacement Certified letters for those with Green Cards that get lost. And no need to keep the original signed Green Card in file cabinets for many years. The USPS Return Receipt Electronic (PDF file) carries the same legal status as a signed Green Card, yet can be stored on a server, downloaded, and printed at any time.
  • APIs enable collection agencies to combine the USPS Proof of Acceptance, Proof of Delivery, and Return Receipt Electronic, with their own correspondence, simplifying their files.

Get started quickly!

Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused funds are refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.

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