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USPS Certified Mail for Hospitals and Healthcare Providers

Send Medical Debt and Patient Dismissal Letters Using Certified Mail


Certified Mail is used by healthcare providers and medical offices when it’s important to prove that the correspondence was delivered. One of the most common examples is account receivables management. With healthcare representing nearly 20% of GNP, more than $140 billion of medical debt is outstanding at any given time.

State Laws Often Require Medical Debt Collection Notices To Be Sent Certified Mail
Many states have passed laws to guide how healthcare providers and debt collection agencies communicate with the holders of this medical debt. A good example is the state of Nevada, which requires that a healthcare provider to mail a “Final Demand Notice” by Certified Mail at least 60 days before submitting the debt to a debt collection agency.

Healthcare Providers Use Certified Mail Software to Manage Mailing Programs
To help process all the Certified Mail labels generated, many healthcare providers utilize Certified Mail software to improve efficiency and ensure fast and effective adherence to state laws.  Many hospitals and providers use, the number one Certified Mail software in the market, to manage their mailing programs.

The service has an API Integration that allows mailers to automate the uploading of address files to the SimpleCertified™ Platform, eliminating the need for any manual data entry.  Once the Certified Mail labels have been printed, the API automatically posts-back the proof of mailing, proof of delivery and the Electronic Return Receipt as PDF files to the original source, including any healthcare CRM platform. key benefits include:

  • No trips to the post office: Using allows you to avoid visits to the busy Post Office. Drop your completed Certified Mail items in any USPS mailbox or leave them for your daily mail carrier to pick up.
  • Batch Print multiple labels: Our Batch Processing features make it fast and easy to print dozens, hundreds or thousands of Certified Mail labels in one large print job to simplify the process. Customers say they save big on labor with the ability to prepare 500 Certified Mail letters in 50 minutes, rather than five hours the old-fashioned way.
  • Return Receipt Electronic: When a recipient’s signature is required, the USPS Return Receipt Electronic is posted to your account within 24 hours of your Certified Mail letter being delivered and the signature collected on the Mail Carriers tablet computer. No more waiting a week or more for Green Cards to come back or sending replacement Certified letters for those with lost Green Cards.
  • 10 Year Data Archive: The POA, Return Receipt Electronic and production data, including costs for each mailpiece, are retained in your account for 10 years. Production data makes it easy to summarize your expenses by client and seek reimbursement when appropriate.

Get started quickly!

Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused funds are refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.

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