Here are some key reasons why government entities use Certified Mail®.

Legal and regulatory requirements:
Government entities are often required by law to send important documents through Certified Mail®. For example, notices related to taxes, property liens, and court summonses often must be sent via Certified Mail® with Return Receipt to ensure that they are delivered and received by the intended recipient. This requirement helps to protect the legal rights of both the government and the recipient.

Accountability:
Government entities are accountable to the public for their actions and decisions. Certified Mail® provides a clear record of the acceptance, delivery, and receipt of important documents, which helps to ensure transparency and accountability. This is particularly important for documents related to public services, such as permits, licenses, and zoning changes. It’s also important for time-sensitive documents such as court summonses and election materials.

Security and confidentiality:
Some government documents contain sensitive information that must be protected. Certified Mail® provides an added layer of security and confidentiality by requiring a signature from the recipient upon delivery.

Certified Mail software makes the entire process more efficient.

Preparing Certified Mail® with the manual forms provided by the Post Office – and storing those forms afterward – is labor-intensive and prone to error. As a result, many government agencies, and Mail Service Providers who work for government agencies, are switching to online software from SimpleCertifiedMail.com to gain substantial time and money savings throughout the process.

As just one example, the Department of Natural Resources in a midwestern state uses SimpleCertifiedMail.com to simplify its communications with mineral rights holders and ensure they have proof of delivery.