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Certified Mail Service for Federal, State, and Local Governments

USPS Certified Mail meets legal communication requirements for government agencies.

An important responsibility of the government is to alert the public of important letters such as court orders, legal notices, and utility information. To send these notices, government entities often use Certified Mail®. Not only does Certified Mail provide peace of mind with its tracking and verification features, but it is often also required by law.


Reasons why government entities use USPS Certified Mail:

Certified Mail is Often a Legal Requirement for Delivery
Government entities are often required by law to send important documents through Certified Mail. Notices related to taxes, property liens, and court summonses are just a few examples of items that can be sent via Certified Mail with Return Receipt. This is to ensure they are delivered and received by the intended recipient. Using Certified Mail with Return Receipt includes a signature at delivery which helps to protect the legal rights that the documents were delivered for both the government and the recipient.

Certified Mail Tracking Helps Keep our Government Accountable
Government entities are accountable to the public for their actions and decisions. Certified Mail provides a clear record of the acceptance, delivery, and receipt of important documents, which helps to ensure transparency and accountability. This is particularly important for documents related to public services, such as permits, licenses, and zoning changes. It’s also important for time-sensitive documents including court summonses and city notifications where missing a deadline could incur additional fees or penalties.

Certified Mail Provides Secure Delivery
Some government documents contain sensitive information that must be protected. Certified Mail with Return Receipt provides an added layer of security by requiring a signature from the recipient upon delivery. Certified Mail software provides the ability to receive Return Receipt Electronic, a PDF file that contains delivery address, the time and date, along with the signature of the person accepting the mailpiece to help make the entire process more efficient. Software Makes It Easy provides government agencies with an easy method to send Certified Mail to their customers for important notifications. The software allows you to eliminate USPS forms (Green Cards) from the mailing process. Instead, you can print cover sheets and labels (for envelopes and packages) from any inkjet or laser printer at your home or office.

Key benefits include:

  • No trips to the post office: Using allows you to avoid visits to the busy Post Office. Drop your completed Certified Mail items in any USPS mailbox or leave them for your daily mail carrier to pick up.
  • Batch Print multiple labels: Our Batch Processing features make it fast and easy to print dozens, hundreds or thousands of Certified Mail labels in one large print job to simplify the process. Customers say they save big on labor with the ability to prepare 500 Certified Mail letters in 50 minutes, rather than five hours the old-fashioned way.
  • Return Receipt Electronic: When a recipient’s signature is required, the USPS Return Receipt Electronic is posted to your account within 24 hours of your Certified Mail letter being delivered and the signature collected on the Mail Carriers tablet computer. No more waiting a week or more for Green Cards to come back or sending replacement Certified letters for those with lost Green Cards.
  • 10 year data archive: The Proof of Acceptance, Return Receipt Electronic and production data, including costs for each mailpiece, are retained in your account for 10 years. Production data makes it easy to summarize your expenses by client and seek reimbursement when appropriate.

Get started quickly!

Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused funds are refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.

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