We’re simplifying Certified Mail for the Accounting industry.
Accounting firms across the USA, including one of the Big 4, use SimpleCertifiedMail.com online software to send income and sales tax returns to the IRS and State Tax agencies because the software makes it much easier to comply with the “Proof of Timely Mailing” requirements, as defined by the IRS in Title 26, Subtitle F, Chapter 77, Section 7502:
Timely mailing treated as timely filing and paying. ...the date of the United States postmark stamped on the cover in which such return, claim, statement, or other document, or payment, is mailed shall be deemed to be the date of delivery or the date of payment, as the case may be.”*
When using SimpleCertifiedMail.com, a Proof of Acceptance (Electronic) PDF is automatically generated and posted to your account for every Certified Mail piece that receives an acceptance scan from the USPS origin facility where the mail is taken after it is collected. This Proof of Acceptance (Electronic) has been held by the IRS and State Tax agencies as being the legal equivalent of the USPS PS 3800 with the Red Round Date Stamp, a USPS PS3877 Firm Mailing Book or a USPS PS Mailing Manifest. Importantly, if Proof of Acceptance is ever questioned later, it is much easier to resubmit a PDF file than a Firm Book or Manifest, which must be submitted in their entirety. The Proof of Acceptance (Electronic) is stored in your SimpleCertifiedMail.com account for 10 years and can be downloaded at any time. The same applies to the Return Receipt (Electronic) PDF that is posted to your account with 24 hours of the mail piece being delivered.
Another benefit of the SimpleCertifiedMail.com service for accounting firms is the visibility it provides on Certified Mail mailing costs. With all the expenses maintained in a database, firms can easily generate reports on the Certified Mail costs for specific clients, making it easier to have those expenses reimbursed by the accounting firms’ clients.
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No setup or monthly fees. No software to install.
It's easy and free to start enjoying all the benefits of SimpleCertifiedMail.com