Make your Certified Mail® process simpler and faster.
The SimpleCertified™ platform saves time and reduces costs throughout the preparation, tracking and management of Certified Mail®
Simple preparation and mailing.
Create
Enter the recipient’s address or select from the built-in address book.
You can also upload an Excel file to send hundreds – or thousands – in a batch.
Print Certified Mail® cover sheets and labels from your standard office or home printer, in seconds. No more USPS forms, no need for postage meters and no need to visit the Post Office. Automatic address verification reduces delivery problems once mailed.
Tuck the cover sheets into the Certified Mail® envelopes we provide. Or apply the Certify Mail® labels to Priority Mail® envelopes and boxes. Then drop in any mailbox or leave for your mail carrier.
Save Time
No more filling out USPS® PS 3800 and PS 3811 forms. No more time-consuming trips to the Post Office. No need for Scan Forms, Manifests and Firm Books.
Window envelopes are available in #10, 6"x9" and 9"x12" sizes.
Printed labels can also be easily placed on boxes.
Faster USPS Confirmations.
Proof of Acceptance without visiting the Post Office
You’ll receive a Proof of Acceptance (Electronic) PDF in your account for each Certified Mail® piece within hours of mailing, soon after the mail receives its first scan at a USPS facility. The Proof of Acceptance (Electronic) is accepted by the IRS, state, and federal courts as prima facia evidence that the Post Office took possession of mail at a specific time and date. No more Scan Forms, Manifests, and Firm Books.
Proof of Delivery and Return Receipt (Electronic) within hours
The Proof of Delivery (Electronic) and USPS® Return Receipt (Electronic) PDF files are posted to your account within hours of your Certified Mail® being delivered. No more waiting days for Green Cards to be returned and then having to file them for years.
The Return Receipt (Electronic) carries the same legal status as the Green Card, is stored in your account for ten years, and can be downloaded by you at any time.
Automatic storage of important USPS® confirmations.
A complete record of your Certified Mail® transactions is retained online for ten years. No need to worry about losing important Certified Mail® related records, as they are digital and can be printed and distributed anytime.
The Proof of Acceptance (Electronic) is accepted by the IRS, state and federal courts as prima facia evidence that the Post Office physically took possession of mail on a specific date and time.
The Proof of Delivery (Electronic) confirms your Certified Mail® letter has reached the recipient address and is based on information provided to SimpleCertifiedMail.com by the USPS®.
The USPS® Return Receipt (Electronic) carries the same legal status as the USPS Green Card and can be printed or downloaded from the system at any time. Using the Return Receipt (Electronic) eliminates waiting for Green Cards to be returned to you via the mail, the risk that some Green Cards get lost, and the need to file the original Green Cards in case they are needed at a later date. In contrast there is no original Return Receipt (Electronic). You can submit it printed or emailed.
Easier management of USPS® costs.
All of the Postal Service charges related to your Certified Mail® are retained in your online account for ten years.
It’s easy to download the expenses in Microsoft® Excel format for sorting, analysis and allocation to specific jobs or clients.
A detailed accounting of Certified Mail® expenses is appreciated by clients if you seek reimbursement.
You receive a detailed Statement of Services at the end of each month. It contains a summary of debits and credits made to your account, plus a ledger with details of each transaction.
Get started quickly!
Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your postage account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused postage is always refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.