Office Solutions How It Works

Make your Certified Mail® process simpler and faster.

From preparation and mailing, to Proof of Acceptance and Proof of Delivery, to retrieving records and managing expenses, we make these steps simpler and faster.

1

Simple preparation and mailing.

Create a Certified Mail cover sheet or label with SimpleCertifiedMail.com

CREATE

Enter the recipient’s address or select from the built-in address book.
You can also upload an Excel file to send hundreds – or thousands – in a batch.

PRINT

Print Certified Mail® cover sheets and labels from your standard office or home printer, in seconds. No more USPS forms, no need for postage meters and no need to visit the Post Office. Automatic address verification reduces delivery problems once mailed.

MAIL

Tuck the cover sheets into the Certified Mail® envelopes we provide. Or apply the Certify Mail® labels to Priority Mail® envelopes and boxes. Then drop in any mailbox or leave for your mail carrier.

SAVE TIME

No more filling out USPS® PS 3800 and PS 3811 forms. No more time-consuming trips to the Post Office. No need for Scan Forms, Manifests and Firm Books.

SimpleCertifiedMail.com Free Envelopes

Custom envelopes are available in #10, 6"x9" and 9"x12" sizes.
Printed labels can also be easily placed on boxes.

2

Fast Proof of Acceptance and Proof of Delivery.

SimpleCertifiedMail.com PDFs include Proof of Acceptance, Proof of Delivery and Return Receipt Electronic

You’ll receive a Proof of Acceptance (Electronic) PDF in your account for each Certified Mail® piece within hours of mailing, soon after the mail receives its first scan at a USPS facility. The Proof of Acceptance (Electronic) confirms the USPS® has accepted the Certified Mail® piece, replacing PS 3800 Receipts, Scan Forms and Firm Books.

A Proof of Delivery (Electronic) or USPS® Return Receipt (Electronic) PDF is posted to your account within 24 hours of your Certified Mail® being delivered. This enables you to move legal, business and asset recovery processes forward much faster as you no longer have to wait days for the old-fashioned Green Card to be returned to you via mail, and risk that some Green Cards are lost along the way.

3

Automatic storage of important USPS® confirmations.

Delivery Inofmration Report on SimpleCertifiedMail.com

A complete record of your Certified Mail® transactions is retained online for ten years. No need to worry about losing important Certified Mail® related records, as they are digital and can be printed and distributed anytime.

The Proof of Acceptance (Electronic) is accepted by the IRS, state and federal courts as prima facia evidence that the Post Office physically took possession of mail on a specific date and time.

The Proof of Delivery (Electronic) confirms your Certified Mail® letter has reached the recipient address and is based on information provided to SimpleCertifiedMail.com by the USPS®.

The USPS® Return Receipt (Electronic) carries the same legal status as the USPS Green Card and can be printed or downloaded from the system at any time. Using the Return Receipt (Electronic) eliminates waiting for Green Cards to be returned to you via the mail, the risk that some Green Cards get lost, and the need to file the original Green Cards in case they are needed at a later date. In contrast there is no original Return Receipt (Electronic). You can submit it printed or emailed.

4

Easier management of USPS® costs.

Production Report on SimpleCertifiedMail.com

All of the Postal Service charges related to your Certified Mail® are retained in your online account for ten years.

It’s easy to download the expenses in Microsoft® Excel format for sorting, analysis and allocation to specific jobs or clients.

A detailed accounting of Certified Mail® expenses is appreciated by clients if you seek reimbursement.

You receive a detailed Statement of Services at the end of each month. It contains a summary of debits and credits made to your account, plus a ledger with details of each transaction.

5

Multi-Office Capability

Multi-Office Capability

It’s easy to manage Certified Mail® access across your enterprise, no matter how many users or offices you have. Administrators control who has access to the system and what features they can access. Administrators can also view postage expenses by user and office. It’s the way a modern Certified Mail® system should work.

Get started today!

No setup or monthly fees. No software to install. Perfect for office or home.
It’s easy and free to start enjoying all the benefits of SimpleCertifiedMail.com.