Office Solutions How It Works

Make your Certified Mail process simpler and faster.

From preparation and mailing, to Proof of Acceptance and Proof of Delivery, to retrieving records and managing expenses, we make these steps simpler and faster.

1

Simple preparation and mailing.

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CREATE

Enter the recipient’s address or select from the built-in address book.
You can also upload an Excel file to send hundreds – or thousands – in a batch.

PRINT

Print USPS-approved Certified Mail cover sheets and labels on your standard office printer.
Both contain return and recipient addresses, electronic postage and the proper Certified Mail barcodes. There’s no need for a postal meter, saving you from leasing expenses, recurring ink costs and more!

MAIL

Tuck the cover sheets into the Certified Mail envelopes we provide at no charge. Or apply the Certify Mail labels to Priority Mail Tyvek envelopes and boxes. Then drop in any USPS mailbox or leave for your mail carrier to pick up.

SimpleCertifiedMail.com Free Envelopes

Custom envelopes are available in #10, 6"x9" and 9"x12" sizes.
Printed labels can also be easily placed on boxes.

2

Fast Proof of Acceptance and Proof of Delivery.

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Proof of Acceptance (Electronic) posts to your account within a few hours of the mail pieces being picked up. No more scan forms, manifests and firm books, and no more trips to the Post Office.

Return Receipt Electronic (with signature), or Proof of Delivery Electronic (without signature) post to your account within 24 hours of your Certified Mail being delivered. These PDFs let you to move forward with legal and asset recovery processes much faster.

3

Automatic storage of important USPS confirmations.

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A complete record of your Certified Mail transactions is retained online for ten years. No need to worry about losing important Certified Mail related records, as they are digital and can be printed and distributed anytime.

The Proof of Acceptance (Electronic) is accepted by the IRS, state and federal courts as prima facia evidence that the Post Office physically took possession of mail on a specific date and time.

The USPS Return Receipt (Electronic) carries the same legal status as the USPS Green Card, and can be printed or downloaded from the system at any time.

4

Easier tracking and management of USPS costs.

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All of the Postal Service charges related to your Certified Mail are retained in your online account for ten years.

It’s easy to download the expenses in Microsoft® Excel format for sorting, analysis and allocation to specific jobs or clients.

A detailed accounting of Certified Mail expenses is appreciated by clients if you seek reimbursement.

You receive a detailed Statement of Services at the end of each month. It contains a summary of debits and credits made to your account, plus a ledger with details of each transaction.

Get started today!

No setup or monthly fees. No software to install.
It's easy and free to start enjoying all the benefits of SimpleCertifiedMail.com