Send Certified Mail® with USPS Tracking, Electronic Return Receipts, and Proof of Mailing & Delivery.
Send Certified Mail from your office in minutes. Create labels with postage, print on plain paper or labels, mail through USPS, track every scan, and save proof of acceptance and delivery in your account.
No manual green-and-white forms. No postage meter. No Post Office line. Just create, print, mail, and track.
No Subscription • No Equipment Leases • No Hidden Transaction Fees
How to Send Certified Mail
A walkthrough, create your label, print, insert, and mail. See how to send Certified Mail online in minutes.
Certified Mail Cost
Current USPS Certified Mail fees, plus what you save with electronic proof instead of Green Cards.
Return Receipt Requested
When you need a signature record, how Return Receipt works and when to add it to Certified Mail.
What is SimpleCertifiedMail.com?
SimpleCertifiedMail.com is an online mail service that helps you prepare USPS Certified Mail® from your computer—without trips to the Post Office—using a streamlined automation solution for the modern postal system.
Create Certified Mail® labels with postage, print on plain paper, and mail from your office or mailroom, or distribution center. Every piece automatically updated with a Certified Mail barcode with our system so you can follow scans, delivery status, Mail Delivery events, and final delivery online.
Choose the proof you need: an Electronic Proof of Acceptance for proof of mailing and Electronic Return Receipts for electronic verification of delivery, digital signatures, and signature results—automatically posted to your account
All the benefits of USPS Certified Mail®. None of the hassle.
No postage meter or Post Office required
Print Certified Mail labels with digital postage on plain paper cover sheets or adhesive labels. Insert the cover sheet with your Registered Letter, legal notice, or business correspondence into the Certified Mail window envelopes we supply. Leave for your Mail Carrier or drop in any USPS Mailboxfor processing through the United States Postal Service.
No more manual forms and green cards
The Proof of Acceptance (Electronic) and Return Receipt (Electronic) are both automatically posted to your account. They replace manual Form PS 3800 preparation, Certified Mail® Receipt Forms, Scan Forms, manifests, Firm Books, and Form 3811 Green Cards.
100% legal compliance
The Proof of Acceptance Electronic is universally accepted as prima facia evidence that the USPS physically took possession of mail at a specific time and date. The Return Receipt Electronic has the same legal standing as the Green Card.
Instant digital access to 10 years of records
Log in anytime to check or download the USPS Proofs delivery confirmation reports, as well as your mailing costs, digital proof of delivery, and complete mailing history, for each individual mail piece. Eliminates manual filing forever.
Print one at a time or batches of thousands
Quickly generate dozens, hundreds or thousands of Certified Mail envelopes or labels, with or without Return Receipts, using our simple Batch Processing features, REST API, and Certified Mail Automation platform.
Cut costs and labor time by up to 80%
By eliminating manual forms, postage meters, and trips to the Post Office, clients report time and labor savings exceeding 80%.
PERFECT FOR: Legal Notices - Debt Collection - Tax Returns - Insurance Claims - Real Estate - Municipal Violations - Employment
Why Fortune 500 Companies and Businesses use SimpleCertifiedMail.com
- Send Certified Mail online with no subscription, no equipment leases, no hidden transaction fees, and a practical automation solution built for high-volume business mail
- Skip manual forms and green cards: get electronic Proof of Acceptance and electronic Return Receipt instead of PS Form 3800 receipts, and PS Form 3811 green cards.
- Keep a 10-year secure cloud archive of USPS proofs and mailing costs for each mail piece (built-in security service for compliance recordkeeping).
How it Works
1
Create your label onlinePrint Certified Mail labels on plain paper coversheets or labels, with digital postage a Certified Mail barcode, and USPS Tracking.
2
Print and Insert Cover SheetInsert the cover sheet and document(s) into our free envelopes, or affix shipping label to a Priority Mail Envelopes or Box. For urgent items, teams can also prepare Priority Mail Express pieces where available. Then mail.
3
Track and Download ProofsManage and track online – 10-year archive – including Electronic Proof of Acceptance, Proof of Delivery the Return Receipt Electronic, delivery tracking, your mailing costs, Electronic Signature records, and complete mailing history.
Our clients say it best...
"Our old process was simply archaic. The solutions delivered by SimpleCertifiedMail.com have completely modernized and streamlined our services, and we look forward to continuing this partnership for years to come."
–Senior Client Relationship Manager, MSP
ENSURE COMPLIANCE
Safe, reliable archiving and effortless digital retrieval
- Eliminate errors or manual preparation and physical filing
- Get court and IRS approved prima facia digital evidence, , including proof of mailing, delivery records, and signature documentation
- Use APIs to combine the USPS Proof of Acceptance, Delivery and Return Receipt, with the original document, for data integrity
- Integrate USPS Proofs, Mailing Cost data, and delivery confirmation reports into your CRM system for access within your organization
- Locate crucial documents in seconds with a simple online search
- 10 years of secure data cloud storage of all compliance records
Upgrade Your Technology
Modern tools built for Certified Mail®in the Digital Age
- Eliminate manual forms and human error
- Avoid trips to the Post Oftice, PS3800 receipts. Scan Forms. Manitests and Firm Books
- Postage meters are simply not built for efficient Certified Mail processing
- No complicated labels to peel and stick
Tracking, receipts, and verification
Simple Certified Mail automatically generates a USPS tracking number. Track acceptance scans, in-transit updates, delivery attempt events, and delivery confirmation.
MAXIMIZE EFFICIENCY
Reduce prep time, labor and filing time by over 80%
- Prepare Certified Mail® with or without Return Receipt with postage all in one step
- Process and prepare on your desktop, in the mailroom or mail processing facility
- Prepare one at a time or in batches of thousands with a scalable automation platform designed for Certified Mail processing
- Return Receipt (Electronic) means no more manual filing of Green Cards that often get lost.
- NEW! Send standard First Class and Priority Mail in addition to Certified Mail®
Sign up today and order envelopes. You’ll have them in just a few days.
Move Forward Faster
Accelerate legal, asset recovery, and other business processes
- Faster USPS® confirmations – Return Receipt, delivery status, and Delivery Confirmation posted to your account within hours of delivery,not days or weeks
- No delays for Green Cards that get lost in the mail
- Use built-in address verification to validate recipient addresses for faster USPS delivery and no returns
- Easily allocate mailing costs and seek reimbursement from clients with Reports
Save Time and Money
Reduce Certified Mail
preparation costs
- FREE Certified Mail Envelopes ensure faster United States Postal Service processing while eliminating manual forms
- Save 33¢ on Certified Mail with Return Receipt Electronic compared to using Green Cards.
- Save $2.65 per mail piece when Electronic Proof of Acceptance and Proof of Delivery are required, but no signature.
- Automatic refunds for Certified Mail that wasn't mailed
- Eliminate lost time going to the post office
Your Certified Mail® Experts
Unmatched Customer Service
- Founded by business professionals who've worked in industries that depend on USPS Certified Mail®.
- When you call or email our office in North Carolina, you speak to our employees – not outsourced call centers.
- Sales, support and engineering are all based in North Carolina, and can be reached from 9am to 5pm (ET), Monday through Friday.
- Our service level is noted for FIVE 9's uptime.
Certified Mail® options for higher assurance delivery
- Restricted delivery: Limit delivery so only the named recipient (or an authorized agent, per USPS rules) can sign.
- Return Receipt (Electronic): add Electronic Return Receipts when you need recipient-signature verification.
- Proof of Delivery: download electronic proof once the item is delivered - useful for audits, billing, and compliance workflows.
Frequently Asked Questions
USPS delivery and signature options for business mail
Different workflows require different USPS extra services. SimpleCertifiedMail.com helps teams organize proof and tracking for high-value business mail, including options commonly compared with Registered Mail, Signature Confirmation, Adult Signature Required, Return Receipt Electronic, and Restricted Delivery.
For urgent documents, Priority Mail Express may be appropriate when faster delivery times are required. USPS lists Priority Mail Express as a 1-3 business day service to most U.S. addresses and PO Boxes, with limited exceptions. For standard workflows, First-Class Mail and Priority Mail may be better fits depending on the document, filing deadline, and proof requirements.
Address support for complex mailing workflows
SimpleCertifiedMail.com is built for business teams that send mail across many recipient types, including street addresses, PO Box destinations, APO/FPO/DPO addresses, and certain International addresses. Address verification helps reduce avoidable errors before mail enters USPS processing, while account records help teams confirm what was mailed, when it was accepted, and which proof documents are available.
For military and diplomatic mail, teams should follow USPS guidance for APO/FPO/DPO addresses and review any applicable restrictions before mailing.
Common legal mailing use cases
Legal teams, government offices, and businesses often use documented mail when they need proof that notices, forms, or court-related documents were mailed and delivered. SimpleCertifiedMail.com helps organize proof records, but users should always confirm the correct mailing method, Service of process requirements, and legal accuracy standards for their court case, jurisdiction, or Order of Court.