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How Batch Processing and APIs turn Certified Mail® into a profitable business for Mail Service Providers

Mail Service Providers (MSPs) have long struggled with the high costs of processing Certified Mail™ jobs, due to the labor required to prepare Certified Mail and manage the retrieval and storage of Green Cards. Interestingly, these labor costs can actually exceed the USPS postage and Certified Mail fees on piece-by-piece basis.

Fortunately, the SimpleCertified™ web-based platform greatly reduces the labor required for Certified Mail projects while delighting customers with faster processing and improved access to information about each mail piece.

Batch Processing and APIs features can reduce labor hours by more than 80%’s Batch Process Wizard imports addresses from Microsoft® Excel files and prints Certified Mail cover sheets (with the recipient and return addresses, electronic postage and Certified Mail barcodes) on standard 8.5” x 11” paper that can be automatically finished in window envelopes using folders and inserters.

MSPs with experience using APIs can automate the uploading of address files to the SimpleCertified™ platform and receive a back PDF file with Certified Mail cover sheets matching each address in the file, complete with electronic postage. This enables the MSP to print the cover sheets on standard 8.5” x 11” paper, automatically match them with the appropriate letters, then use folders and inserters to finish the mailing pieces, with no manual touch points.

Both processes dramatically reduce the labor required to prepare Certified Mail mailings. In fact one MSP recently explained that his firm reduced the preparation time for batches of 500 Certified Mail letters from six hours to less than one, a savings of more than 80%. cover sheet in a #10 Envelope
The cover sheet in a #10 Envelope

APIs enable easy, automated access to tracking and USPS confirmations

The SimpleCertified™ APIs enable Mail Service Providers to pull tracking information plus the electronic Proof of Acceptance, Proof of Delivery and Return Receipt – right into their systems. Many MSPs push the information directly to their clients along with the costs of each item mailed and other production data. does not hold Personally Identifiable Information (PII) generates Certified and First Class Mail cover sheets and labels from address information provided by its clients. The service has no visibility of the content of the letters being mailed. For information on and PII, please see the Privacy Policy available on the website or contact Client Services.

The Bottom Line

Harnessing the integration opportunities provided by the SimpleCertified™ Batch Processing and API Platform, Mail Service Providers can now support Certified Mail projects of any size with ease, using far less time and labor, while delighting customers with the ready availability of data covering all phases of the Certified Mail process.

There are many reasons to switch to web-based Certified Mail® software.
If you have any questions, you can contact us toll-free 888-462-1750 or by email.
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Speak with Charles about integrating into your process.

If your business sends large volumes of Certified Mail, you can set up a personal call with our co-founder, Charles Crutchfield. Charles has helped hundreds of power-users make Certified Mail far more efficient for themselves and their clients.

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