We find many law firms using Certified Mail® do not have an easy way to seek reimbursement from their clients for Certified Mail sent on their behalf. This despite the fact they may be spending thousands of dollars monthly on Certified Mail. Most often, these businesses are preparing Certified Mail using postage meters with limited reporting capabilities and don’t have staff with enough time to put together a monthly analysis of Certified Mail use by client or reference number.
Fortunately there is a simple way. SimpleCertifiedMail.com uses electronic postage and keeps an online record of all the postage and Certified Mail fees incurred by your office for each Certified Mail you plan to mail. To calculate the Certified Mail expenses incurred on behalf of specific clients you simply download a production report in Microsoft Excel format, and sort the report by client. That makes it easy to provide your clients with a detailed accounting of the money you spent on their behalf, and receive reimbursement.