Section 46 of New York State’s Housing Stability and Tenant Protection Act of 2019 mandates that property managers use Certified Mail® to deliver notice to apartment lessees of overdue rent. Filling out USPS forms, sending employees to the Post Office to get receipts, waiting for signed Green Cards to come back, and filing the Green Cards in case they are needed later, can be a real hassle.
Fortunately, there’s a much easier way. SimpleCertifiedMail.com™ makes every step of preparing, tracking and managing Certified Mail easier and faster, just leaving the Post Office to do what it does best, deliver your Certified Mail. Here’s how:
SimpleCertifiedMail.com® is online software that makes every step of preparing, tracking and managing Certified Mail® fast, easy and less costly. Here’s how:
- SimpleCertifiedMail.com eliminates the old-fashioned manual forms. Instead you prepare Certified Mail® labels online, print them on your office printer, and mail your Certified Mail in window envelopes we provide.
- SimpleCertifiedMail.com prints electronic postage, thus eliminating the need to pass your Certified Mail pieces through postal meters in the mail room.
- No more driving to the Post Office to drop off Certified Mail® letters and get a receipt. Simply drop your Certified Mail in the mailbox or leave the Certified Mail for your mail carrier. You’ll receive an Electronic Proof of Acceptance from the Postal Service within hours. It comes as a PDF file and is accepted as proof of timely mailing by the IRS and every other important constituency.
- No more waiting for Green Card to be returned, as proof that your Certified Mail letter was received by the lessee, then storing those Green Cards in case they are needed later. With SimpleCertifiedMail.com you receive the USPS Return Receipt Electronic PDF file within 24 hours of your letters being delivered. The RRE is the universally accepted legal equivalent to the PS3811 Green Card, and you can simply store the PDF on your local computer of server. All your Certified Mail records are stored in your online account for at least ten years, making them easy to access, view, print and download– whenever they may be needed.
Using SimpleCertifiedMail.com is simple. You access the service from any popular web browser. There is no cost to set up an account, no minimum and no commitment, just a small transaction fee for Certified Mail created with the software, and your costs will be less than what they are today using Green Cards.