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We’ve been simplifying Certified Mail® since 2009. launched in 2009, with the goal of making the preparation and tracking of Certified Mail® faster and easier, and the management of USPS confirmations more efficient, whether for small and medium-sized businesses or large enterprise customers.

The First Step.

The SimpleCertified™ Platform launched after gaining approval from the USPS to print a “label” for Certified Mail that incorporated the Postal Service’s new PC Postage™ digital postage technology, thus enabling users to prepare Certified Mail without using postage meters or taking their Certified Mail to the post office counter.

No 10 Window Envelope -
Return Receipt (Electronic) Within 24 Hours!

The software also posted the USPS Return Receipt (Electronic) to client accounts within 24 hours of Certified Mail® being delivered. This was a huge improvement compared to waiting a week or more for the return of a Green Card and having some Green Cards lost on the way. For mail pieces not requiring a signature, a Proof of Delivery PDF file was also posted within 24 hours of delivery.

IMPB Integration Powers Electronic Proof of Acceptance.

In 2011, the USPS Intelligent Mail Package Barcode technology was integrated into the SimpleCertified™ Platform to gain a higher level of visibility of the mail stream. This enabled Proof of Acceptance (Electronic), eliminating the need for the PS-3800 Receipt, Scan Forms, Firm Books, and Manifests.

Batch Processing Cuts Production Time by 80%.

In 2013 Batch Processing capabilities were added, making it easy to mail hundreds or thousands of Certified Mail pieces using mailing lists saved in Microsoft® Excel or CSV format. Clients who told us that today’s Batch Processing Wizard reduces the time it takes to prepare 500 Certified Mail letters from 6 hours to 50 minutes!

APIs Enable Integration with Other Software.

In 2017 we added APIs to the SimpleCertified™ Platform to further automate the production of Certified Mail and integrate tracking, USPS confirmations, and expenses right into their own systems or those of their clients. For example, APIs enable clients to automatically download and append the Proof of Acceptance and Return Receipt Electronic to the original letter they mailed – all within a single PDF file. The APIs also enable our clients to choose to outsource the actual printing and mailing, reducing the demand on office mailrooms, and accommodating remote and hybrid work. These APIs have been continuously improved and now support the REST communications protocol.

Work-From-Home Features Added in 2020.

With Covid-19 causing many of our clients to work from home, we added “Add Alternative Address” to the Platform, enabling clients to mail from their home address while the Certified Mail envelope still shows their office as the return address, and with electronic Proof of Acceptance (Electronic) posting accurately in their accounts. We also added a Print Queue™ feature, enabling clients to add cover sheets to a queue as they work during the day but delay printing until later. For some clients, it’s more efficient to print a day’s worth of cover sheets all at once, rather than one at a time.

First-Class Mail added in 2022

In response to many client requests, we added support for First-Class Mail™ to the SimpleCertified Platform. Now clients can prepare and manage Certified, Priority, and First-Class Mail, all from the same easy-to-use interface and with no recurring subscription fees.

Charles Crutchfield

Charles Crutchfield

Co-founder of


Andrew Newmark

Co-founder of

Get started quickly!

Getting started is simple. There’s no software to install. No fixed monthly fees. Just a small transaction fee per piece, and we supply the Certified Mail window envelopes at no extra charge. Just tell us how many you need to get started and prefund your account (minimum level of $60). You’ll receive the envelopes in 3-5 days and unused funds are refundable. To sign up, click below. If you have questions, call 888-462-1750. 8am–5pm ET.

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