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Improves every step of creating, tracking and managing USPS Certified Mail,®
whether you are sending one, 100 or 100,000 pieces.

Real-world savings. Demonstrable ROI.

Your organization can benefit in many ways with SimpleCertifiedMail.com.

Save time.

Want to eliminate wasteful steps and accelerate your productivity? Our clients report time-savings as high as 80% – by preparing, sending and following-up on USPS Certified Mail® with us. And with SimpleCertifiedMail.com, saving time is easy.

Save money.

Save substantially on non-postage expenses by reducing the time required to prepare USPS Certified Mail® and travel to the Post Office. You'll also save by:

  • Reducing the need for postage meter supplies and maintenance.
  • Tracking precise USPS Certified Mail® costs and billing them back to clients, where appropriate.
  • Speeding procedures that relate to your use of USPS Certified Mail® (auctions, collections, etc.)

How much money will you save?
Use the Calculator – and see for yourself.

See all the details: click here to download the advanced version of the savings calculator in Excel format.

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Monthly Savings:

Annual Savings:

SimpleCertifiedMail.com LLC is a BBB Accredited Computer Software Service in Cary, NC

Our Innovations

For a review of the innovations SimpleCertifiedMail.com has brought to Certified Mail, download our PDF brochure.

The Buzz...

“SimpleCertifiedMail.com helps us create USPS Certified Mail® labels with postage and addressee in under 30 seconds. Our regular USPS mail carrier picks up our items, so our people don't travel and wait at the Post Office. The prompt return of the Return Receipt (Electronic) helps us move forward to the next step in our Affidavit of Service and saves 3-5 business days.”

– P.W.
Managing Partner, Law Firm

» Our Brochure

» Our Step-By-Step Guide

 
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How you save time

The USPS does a great job of getting USPS Certified Mail® from place to place. SimpleCertifiedMail.com greatly speeds up the preparation, tracking and follow up of those mailed pieces. What's all this time worth to you?

Task The Old Way The SimpleCertifiedMail.com Way
Preparing USPS Certified Mail® forms 2-3 minutes to prepare and apply the standard PS3800 and PS3811 forms for USPS Certified Mail® with Return Receipt. 30 seconds. Just enter the address data on screen, make a few choices, and print a USPS Certified Mail® label on plain paper with your standard printer.
Adding postage 1-2 minutes to add postage with a postage meter. Or 30 minutes to drive to and from the Post Office. Takes no time. Postage is printed directly on the SimpleCertifiedMail.com label.
Getting Proof of Acceptance 30 minutes to drive to and from the Post Office and to wait in line to get a red stamp on the PS Form 3800 or Firm Book. One minute. Simply create and print a SCAN Form from within our service. Your Mail Carrier will scan the form and within hours, a PDF of the Proof of Acceptance appears in your account.
Signing up for Return Receipt (Electronic) 30 minutes to drive to and from the Post Office and to wait in line for the Post Office employee to accept payment for Return Receipt (Electronic). Takes no time. Just check the box on the screen.
Waiting for Proof of Delivery with Signature 2-8 days after delivery of the USPS Certified Mail®. The morning after the USPS Certified Mail® article is delivered, you receive Proof of Delivery through the Return Receipt (Electronic).
Filing PS3811 Green Cards 2-3 minutes per card, depending on whether you copy it first. Takes no time. Return Receipt (Electronic) is stored on our servers.
Retrieving Green Cards 5 minutes or a day, depending on whether the files have been archived. No need to search for the Green Card, since the Return Receipt (Electronic) is stored in your account.
Tracking and managing USPS Certified Mail® expenses Make copies of USPS Certified Mail® envelopes and give them to your controller for rebilling to clients, a laborious and time consuming process. Access all your transaction data online. Download an Excel file. Sort by Client, Matter, Date and much more.
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How you save money

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How the service improves your productivity:

Action The Old Way The SimpleCertifiedMail.com Way
No more difficulty sorting through Green Cards, or losing the Cards when you really need them. It’s tough to figure out exactly where each Green Card should be filed since they are often difficult to read. Plus, if you lose one, copies of Green Cards are not admissible in court. Return Receipt (Electronic) is easy to read and file, as each one includes the Recipient’s Address. Plus, as a digital file, there is no original to lose. Just print a copy for the court. Store it on our servers for up to ten years. Or download to your own server at any time.
Faster process Need to wait for the return of the PS3811 Green Card which can often take 2 – 8 days to be returned to you. Simply attach the Return Receipt (Electronic) to the Affidavit of Service and move to the next part of the legal action. You receive Proof of Delivery as soon as the morning after the Certified Mail article is delivered. Enables you to move much faster to the next stage.
Reduce corporate liability The drive back and forth to the Post Office exposes your firm to travel-related liability. No need to visit the Post Office to get Proof of Acceptance with the red stamp on PS Form 3800. Instead you receive Proof of Acceptance right in your office.
Efficiency Employees spend quite a bit of time filling out forms manually, traveling back and forth to the Post Office, waiting in line, and so forth. No forms to prepare. No applying postage. No trips to the Post Office to get Proof of Acceptance. No waiting extra days for receipt of the Green Card. And no risk of losing the Proof of Delivery.
Better management of USPS Certified Mail® expenses Postage meters don’t link postage to clients – so there’s no easy way to figure our USPS Certified Mail® expenses and bill them back to clients. Also, Post Office visits result in petty cash and credit card receipts which are a nuisance to manage. All transaction records are maintained on our servers, making it easy to download Excel worksheets and sort them by date, client, matter number and much more. Great for internal expense management and for billing back to clients. Plus automatic refunds for pieces that are produced but not mailed.